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Article Check - Records Management And Its Key Role In Business Continuity And Disaster Recovery
Are you fed up, broke and lonely? Then switch off your computer and get a life. Ok that's my little joke. Seriously though, sitting in front of a monitor for most of the day is not likely to do much to improve any of the points above. Try communicating with the real world for a change. Call a prospect, ask if there is something you can help them with. It doesn't much matter what they reply, you always benefit from the exchange.If you are in luck, they'll say that they do need a product or service. But should the answer be, 'Not at the moment', that's ok too. Because now you have introduced yourself and (I hope) supplied a phone number or mailed information so that when a requirement does arise, they can easily contact you.Next time you make an attempt, you won't be an absolute stranger, your prospect might want something now and you are demonstrating that you are keen to help. Don't do it so often that you become a pest, of course.With prospecting, after a while, the numbers look after themselves. You may be lucky within the first 2 or 3 contacts, but if you aren't it doesn't be concerned because the laws of probability determine when your winning streak will occur. If you have a blank week, next Tuesday might be your best day ever. Statistics are lumpy, you only know how you are doing by taking the average across a big enough interval.Make 5 prospecting calls a day, that's 100 in a month, if
So you may be asking your self - "What is this GDI thing I keep hearing about?" It is true that GDI is the facilitator and owner of .WS web domains around the globe, but it is more. This company is almost ten years old and has set the MLM home business market on fire. You heard right! It is an MLM. GDI is a multi level network marketing business that can be worked from the comfort of your own home, from your computer.What sets it apart is the following factors: It is affordable (only $10 per month), has no start up fee, has a free seven day trial period, has tools to help build the business, provides the subscriber with their own domain name with web hosting of a ten page web page that they can create using an easy to use web editor as well as an HTML page for the more experienced web design person, and the list goes on. When you look at the cost versus what is offered, it is no wonder why this company is taking the world by storm. The product is the .ws websites.Having a web site in today's day and age is becoming essential for marketing on the internet. Even a local brick and mortar business can benefit from having a web page. The trick is to get to the top of the search engine for the keyword associated with your business. A system known as Veretekk does just that. The system really works! It can take a web page that used to be nowhere near the top on the search engines, and help it get in the first few
These days most employees rely on electronic systems to do their job and lost or damaged files can spell disaster. However while IT systems are often carefully considered and any perceived emergencies planned for, paper records can frequently be neglected. It’s difficult to pinpoint why this is except to say that perhaps manual records are considered unimportant when compared to expensive IT systems. Perhaps it is also the case that the sheer physicality of a paper record makes people (wrongly) believe it is not as important to safeguard as a computer file that could more easily be destroyed or corrupted. But to take this viewpoint is ill advised and short sighted.
Many organisations are under a legal obligation to keep certain records for a specified period of time. For example, financial institutions are now required to keep mortgage loan files for up to ten years after the loan has been repaid. Some medical records must be stored throughout the life of the patient and government institutions are now required to keep certain records for up to 50 years. Companies pay a high price for inadequate record keeping. In January 2003 The Bank of Scotland was fined ?1.25m for breaching anti-money laundering rules on the identification of customers because it had failed to retain a copy of customer ID or a record of where it was kept. Often there is a legal requirement to keep the original paper document even when it exists electronically and in any action, the legal weight of records will be greater if the original version is produced. The Business Archives Council, which promotes the preservation of business records of historical importance, gives som
Business forms help in running a business smoothly and successfully by maintaining information about various business activities in an organized way. They provide a quick reference to the company records and every day transactions. They also help in handling various office operations effectively. Further, business forms with company name and logo helps in brand building and enhancing credibility by projecting a professional image.Types of Business FormsThere are different types of business forms available in market that are specially designed to suit the requirements of different kinds of business firms like stock marketing, consultancy, corporations, real estates, and other businesses.Some most commonly used business forms are Sales Books, Sales Slips, Invoice Forms, Statement Forms, Receipt Books, Purchase Order Forms, Packing Lists, Bills of Lading, Gift Certificates Forms, Proposal Forms, Estimate Forms, Memos and Time Cards. Depending on the type of business, you can select the appropriate forms.Gift certificates formsGift certificates are a great way to enable a receipt to do shopping according to his or her choice and convenience. Gift certificate forms are perfect for those businesses that give gift certificate or sells gift certificates. Gift certificate forms are available at online stores in many styles, sizes, and formats. You can choose the type that matches
These days most employees rely on electronic systems to do their job and lost or damaged files can spell disaster. However while IT systems are often carefully considered and any perceived emergencies planned for, paper records can frequently be neglected. It’s difficult to pinpoint why this is except to say that perhaps manual records are considered unimportant when compared to expensive IT systems. Perhaps it is also the case that the sheer physicality of a paper record makes people (wrongly) believe it is not as important to safeguard as a computer file that could more easily be destroyed or corrupted. But to take this viewpoint is ill advised and short sighted.
Many organisations are under a legal obligation to keep certain records for a specified period of time. For example, financial institutions are now required to keep mortgage loan files for up to ten years after the loan has been repaid. Some medical records must be stored throughout the life of the patient and government institutions are now required to keep certain records for up to 50 years. Companies pay a high price for inadequate record keeping. In January 2003 The Bank of Scotland was fined ?1.25m for breaching anti-money laundering rules on the identification of customers because it had failed to retain a copy of customer ID or a record of where it was kept. Often there is a legal requirement to keep the original paper document even when it exists electronically and in any action, the legal weight of records will be greater if the original version is produced. The Business Archives Council, which promotes the preservation of business records of historical importance, gives so
As a business owner you may struggle with the question of how you will be able to get everything done. This is especially true for independent service professionals and solopreneurs. There are only so many hours in the day, this isn’t going to change. So something else has to.And if you spend almost all of your time working in your business, you don’t have time for the rest of your life. Isn’t it true that some of the reasons you started your own business were so you would have more freedom and fun? If you are stressed out and not able to get the right things done, then your business isn’t serving you in the way you intended.The answer is to only focus on the main drivers of your business. The kind of things that are the most important to the growth of your business. I know, I can hear you saying that your business is different and you have dozens of important things you must do. The truth is that not everything is equally important. It’s really a matter of choice and you are the one who can decide how you choose to spend your time.In many cases, in your heart you may know what the most important things are, but somehow loads of other things seem to get in the way. This is where a “to don’t” list can come in handy. So instead of a long list of things to do, try turning it around and focusing on what you don’t want to do. This will help you stay focused on the right things by default.
Many organisations are under a legal obligation to keep certain records for a specified period of time. For example, financial institutions are now required to keep mortgage loan files for up to ten years after the loan has been repaid. Some medical records must be stored throughout the life of the patient and government institutions are now required to keep certain records for up to 50 years. Companies pay a high price for inadequate record keeping. In January 2003 The Bank of Scotland was fined ?1.25m for breaching anti-money laundering rules on the identification of customers because it had failed to retain a copy of customer ID or a record of where it was kept. Often there is a legal requirement to keep the original paper document even when it exists electronically and in any action, the legal weight of records will be greater if the original version is produced. The Business Archives Council, which promotes the preservation of business records of historical importance, gives so
Your walk-in customers visit retail branches to carry-out very personal, private business. Many of them have the ability to comfortably log-on to their personal computers to make these same transactions in the privacy of their home, yet they choose to make a face-to-face visit. Some of these walk-in customers are visiting because they are unsure of their internet banking abilities or may be uneasy about on-line privacy. It’s not likely that they have come to your bank for the free gourmet coffee, cookies and trendy music, though these freebies are always welcome. It is quite probable that your customers are simply stopping-by to have a very personal, private bank transaction, executed in person with an official receipt in-hand. Your bank design should facilitate your customer’s desire for privacy at all times during their visit.There are a few different bank branch styles with varying levels of privacy currently operating today that can be generally classified as follows: trendy caf?-style; the traditional “stand in line” teller window style; and now, a newer, more customer attentive and private type of banking experience developed by architect John L. Shedd of R. W. Larson Financial Facilities called “Agency Branch Banking”. Agency Branch Banking responds to a 2006 banking survey conducted to determine bank customer habits and preferences. The Agency Branch design concept was developed to provide a more consult
A good office {even if it is a home office) is one that is well organized and tidy, such that it creates an atmosphere that is suitable for working efficiently and effectively. The importance of a tidy, clutter-free office cannot be overstated in maximizing productivity and setting oneself well on the path to success.Initially, organizing an office might seem like a tedious chore, but once done, it is sure to make such a difference to the ambience that makes work a fun activity one eagerly looks forward to. Innumerable studies and experts on productivity and time management have advocated the benefits of having a neat, tidy and well organized office.One of the simplest rules for getting this orderliness into an office is: “there must be a proper place for everything and everything must be in that place” [this rule can be applied to almost anything in life. Paying attention to the finer details—whether it is procuring the right office equipment, office furniture or office stationery – will pay off sooner rather than later.Make a planPlanning is an intrinsic and indispensable element of organization, and therefore evaluate and understand your specific requirements and plan accordingly. Some people make the mistake of buying too many products for the office without taking into consideration actual need and space available. A lot of the clutter can often be attributed to the too-much syndr
Among their points are:
* Transparent corporate governance
Good record-keeping is an integral part of transparent corporate governance. The implementation of the Sarbanes-Oxley Act in the US has brought heightened scrutiny of an organisation's internal controls and practices. Trustworthy and accurate records serve as a bedrock for a company's reporting systems and ensure that they comply with best practice
* A key part of Corporate Social Responsibility
Caring for your heritage can be a key part of a Corporate Social Responsibility policy. Businesses have impacted on the lives of their staff, customers, shareholders and on the communities in which they operate. Business archives record how lives have been affected and changed. Some companies have publicly acknowledged that their own histories are an important piece in the jigsaw of the past and that they have a duty of care to their own archives. Making business archives accessible to the public is a real contribution to the community.
* Brand Building
The past can be used to support present performance. Archives add detail and depth to the public image of a company, differentiating it from the competition. Celebrating significant anniversaries or birthdays brings the long-standing nature and the achievements of the company to the fore. Historic information and images can also be used to support particular brands emphasising their position in the market place.
* A market for nostalgia
Exploiting your heritage can bring in revenue. Companies with well known advertising and packaging logos and images can licence their reproductions in all kinds of ways: the Guinness Toucan, Colman's mustard and Pears soap are just a few examples of well known images that bring in money for their o
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