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  • Article Check - Best Practices in E-mail Archiving

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    ost because of the policy.

    5. Categorizing documents and defining the retention period for each classification according to the company’s regulations or norms.

    6. Informing all employees about any changes in the data retention policy.

    7. Keeping the policy uncomplicated to ensure uniform archiving and policy compliance.

    8. Making the rules about misuse of e-mails

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    With e-mails containing an astounding 83 percent of business critical data, their storage and maintenance has become an issue. Many businesses have had to either spend huge sums to retrieve lost data or pay penalty fees for failing to comply with regulatory standards. Installing an e-mail archiving tool can help greatly as they offer long term and reliable storage of e-mail and provide instant and easy access.

    Before opting for an e-mail archiving tool, it is necessary to clearly analyze the company’s business and compliance requirements and how they apply to data retention. The information type, the archive location, and persons responsible for managing and accessing the various data have to be clearly defined. The e-mail archiving system must integrate with the existing systems and be resilient to hardware, software or network failure. They must be safe against threats from viruses that can totally corrupt the entire archive if it is not protected adequately. The systems have to ensure security and reliability of messages stored in the archives. They also reduce the costs to the enterprise.

    Best Practices in E-mail Marketing:

    1. A full understanding of e-mail archiving and how it can benefit your business.

    2. An e-mail retention policy that suits your current business needs with properly defined retention time frames.

    3. Regular updates of the retention policy.

    4. Consulting all of the stakeholders to ensure the right time frame is adopted for the retention of data and that no important data is lost because of the policy.

    5. Categorizing documents and defining the retention period for each classification according to the company’s regulations or norms.

    6. Informing all employees about any changes in the data retention policy.

    7. Keeping the policy uncomplicated to ensure uniform archiving and policy compliance.

    8. Making the rules about misuse of e-mails

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    instant and easy access.

    Before opting for an e-mail archiving tool, it is necessary to clearly analyze the company’s business and compliance requirements and how they apply to data retention. The information type, the archive location, and persons responsible for managing and accessing the various data have to be clearly defined. The e-mail archiving system must integrate with the existing systems and be resilient to hardware, software or network failure. They must be safe against threats from viruses that can totally corrupt the entire archive if it is not protected adequately. The systems have to ensure security and reliability of messages stored in the archives. They also reduce the costs to the enterprise.

    Best Practices in E-mail Marketing:

    1. A full understanding of e-mail archiving and how it can benefit your business.

    2. An e-mail retention policy that suits your current business needs with properly defined retention time frames.

    3. Regular updates of the retention policy.

    4. Consulting all of the stakeholders to ensure the right time frame is adopted for the retention of data and that no important data is lost because of the policy.

    5. Categorizing documents and defining the retention period for each classification according to the company’s regulations or norms.

    6. Informing all employees about any changes in the data retention policy.

    7. Keeping the policy uncomplicated to ensure uniform archiving and policy compliance.

    8. Making the rules about misuse of e-mails

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    existing systems and be resilient to hardware, software or network failure. They must be safe against threats from viruses that can totally corrupt the entire archive if it is not protected adequately. The systems have to ensure security and reliability of messages stored in the archives. They also reduce the costs to the enterprise.

    Best Practices in E-mail Marketing:

    1. A full understanding of e-mail archiving and how it can benefit your business.

    2. An e-mail retention policy that suits your current business needs with properly defined retention time frames.

    3. Regular updates of the retention policy.

    4. Consulting all of the stakeholders to ensure the right time frame is adopted for the retention of data and that no important data is lost because of the policy.

    5. Categorizing documents and defining the retention period for each classification according to the company’s regulations or norms.

    6. Informing all employees about any changes in the data retention policy.

    7. Keeping the policy uncomplicated to ensure uniform archiving and policy compliance.

    8. Making the rules about misuse of e-mails

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    full understanding of e-mail archiving and how it can benefit your business.

    2. An e-mail retention policy that suits your current business needs with properly defined retention time frames.

    3. Regular updates of the retention policy.

    4. Consulting all of the stakeholders to ensure the right time frame is adopted for the retention of data and that no important data is lost because of the policy.

    5. Categorizing documents and defining the retention period for each classification according to the company’s regulations or norms.

    6. Informing all employees about any changes in the data retention policy.

    7. Keeping the policy uncomplicated to ensure uniform archiving and policy compliance.

    8. Making the rules about misuse of e-mails

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    ost because of the policy.

    5. Categorizing documents and defining the retention period for each classification according to the company’s regulations or norms.

    6. Informing all employees about any changes in the data retention policy.

    7. Keeping the policy uncomplicated to ensure uniform archiving and policy compliance.

    8. Making the rules about misuse of e-mails very clear to employees.

    9. Making the automated e-mail archive system avoid human errors and ensure ease of use.

    10. Discouraging employees from creating their own archives.

    When these best practices in e-mail archiving are followed, the company will benefit immensely. Many firms offer services and products to help run businesses successfully.

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